--- title: "Writing a Post With Your Team | Maeve Social" description: "Use Notes, linked tasks, and assignments to work on a post with your team." url: "https://maevesocial.com/guides/creating-posts/writing-a-post-with-your-team" --- On this page 1. [Home](https://maevesocial.com/) 2. [Guides](https://maevesocial.com/guides) 3. [Creating Posts](https://maevesocial.com/guides/creating-posts) 4. Writing a Post With Your Team # Writing a Post With Your Team Updated October 19, 2026 Use **Notes** to work on a brief with your team, **Tasks** to track related work, and the toolbar to assign responsibility and organize the post. ![A published Maeve post showing the row of fields along the top: status, assignee, pillar, format, campaign and labels, with the caption and a TikTok preview below](https://maevesocial.com/marketing/screenshots/app/creating-posts/team-fields.webp) Use the toolbar to assign the post and set its status, pillar, format, campaign, and labels. JDRK+1 Notes Client asked for the launch date in the caption. Swapped the second image for the one from the shoot. Connected Syncing Offline, edits will sync Nothing is locked while someone else is in it, and work done offline is held on your machine and merged when the connection comes back. Notes is the field two people can be in at once. The other person's caret carries their name, the row of initials at the top says who else is here, and the dot says whether what you are typing has gone anywhere yet. ## Two People in One Post Use **Notes** for simultaneous editing. Changes appear as you type, and the other person's cursor shows their name. Offline changes sync when the connection returns. The initials at the top show other collaborators present in the post. This indicator does not tell you which field they are editing. Edit the Caption One Person at a Time Caption edits do not merge like Notes. If two people edit the caption, the last save can overwrite the other person's changes. Agree who will edit it, or draft the wording together in Notes first. ## Notes Open **Notes** and add the brief, client requests, or other working context. Notes save automatically and apply to the whole post. Notes are internal. They are not published to social platforms or shown as client review comments. ## Linked Tasks 1. Open **Tasks** in the post. 2. Enter a title to create a linked task. 3. Open the task to add its other details. The new task appears in the task board's backlog and remains linked to the post. You need **Manager** or **Editor** access to create tasks. Creators can view the linked tasks but cannot add them here. Opening Notes or Tasks on a new draft saves the post first. ## The Fields Along the Top Use the toolbar above the tabs to organize the post: * **Status.** Select Idea or Draft. Other statuses are calculated from the selected channels' publishing states * **Priority.** Urgent, high, medium or low * **Assign.** Who is responsible for it * **Pillar.** The content theme it belongs to * **Format.** The kind of content it is * **Campaign**, and the phase within it, both of which only appear once the workspace has a campaign to put the post in * **Labels** An approval chip joins them on the right once the post is in a review. A new post Status: DraftPriorityAssignPillarFormatLabels CaptionsScheduleNotesTasks Only Idea and Draft can be picked. Everything past that is worked out from the channels on the post rather than set by hand. The planning row above the tabs. Empty fields are dashed and grey, filled ones go solid, and Campaign and Phase only appear once there is a campaign to put the post in. Where each one lands | Field | Board filter | Calendar filter | Shows on a card | Reporting | | -------- | ------------ | --------------- | --------------- | --------- | | Labels | Yes | Yes | Yes | Yes | | Pillars | No | No | Yes | Yes | | Formats | No | No | Yes | Yes | | Campaign | No | No | No | No | None of the four change what publishes. Hashtags sit on the same taxonomy screen and are the exception: those go into the caption. Labels are the only planning field you can filter by. Pillars and formats sit on the card and carry your reporting. Campaign does neither, and only becomes a filter on a shared calendar link. Use **Labels** to filter posts on the content board and calendar. Set **Pillar** and **Format** to categorize the post for reporting. Use **Campaign** to group it with related work. ## Sending the Post for Review Use Notes for internal working context. When the post needs a decision, request a review from the **Schedule** tab. Review comments and decisions are kept separately from Notes. ## Questions ### Can two people edit the same post at once? You can edit Notes together. Edit captions one person at a time because simultaneous caption edits can overwrite each other. ### Why can I not see who else is in the post? The initials appear when other editing collaborators are present. View-only visitors are not included. ### Are notes on a post published anywhere? No. Notes remain internal to Maeve and are not published or shown as client review comments. ### What is the difference between a note and a review comment? Notes hold internal working context. Review comments provide feedback from your team or your client during a review. ### Do tasks created in a post appear on the task board? Yes. They appear in the backlog and stay linked to the post. Creating them requires Manager or Editor access. ### What are pillars and formats for? Use pillars for content themes and formats for content types. They support reporting. Use labels when you need to filter posts on the board or calendar. ### Can I assign a post to someone? Yes. Use Assign in the toolbar above the tabs and select the responsible person. ### Does adding a label change anything about how the post publishes? No. Labels organize the post inside Maeve. Hashtag groups insert text into the caption and are published with it. In Maeve Social * [Content Editor](https://maevesocial.com/features/composer)