--- title: "Invite Your Team and Manage Permissions | Maeve Social" description: "Invite a team member, assign workspace roles, and change or remove their access." url: "https://maevesocial.com/guides/getting-started/invite-your-team-and-manage-permissions" --- On this page 1. [Home](https://maevesocial.com/) 2. [Guides](https://maevesocial.com/guides) 3. [Getting Started](https://maevesocial.com/guides/getting-started) 4. Invite Your Team and Manage Permissions # Invite Your Team and Manage Permissions Updated October 19, 2026 Open **Settings**, then **Members**, to invite someone to your organization. You choose their organization role and, for Members, which workspaces they can access. ## Choosing an Organization Role | Role | Access | | ------- | ------------------------------------------------------------------------------------------------------------------ | | Member | Only the workspaces you select, with a separate role in each. No access to billing or the organization member list | | Finance | Billing and plan only. No workspace access | | Admin | Organization settings, billing, and members, plus Manager access to every workspace, including new ones | Choose **Member** for someone who needs to work in selected workspaces. Choose **Finance** for someone who only manages billing, or **Admin** for someone who needs to manage the whole organization. ## Sending an Invite 1. 1 ### Open Settings, then Members Select **Invite member**. 2. 2 ### Enter their email address Use the email address they use, or will use, for their Maeve account. 3. 3 ### Select an organization role Choose **Member**, **Finance**, or **Admin**. If you choose Finance or Admin, you do not need to assign workspaces. 4. 4 ### Select workspaces and roles For a Member, select at least one workspace and choose a role for each. The same person can be an Editor in one workspace and a Viewer in another. 5. 5 ### Select Send invite If they already have a Maeve account, they get access immediately. Otherwise, they receive an email with a link to create an account. Invite member Add someone to Your Company and choose what they can access. 01 Who are you inviting? colleague\@company.com 02 Organization role Their permission across the whole org MemberWorkspace-by-workspace access. Per-workspace role decides what they can do. FinanceBilling and plan only. No workspace, analytics, inbox, or developer access. AdminFull org control. Manager access to every workspace, including new ones. 03 Workspace access Choose which workspaces they can open. 2 selected. Your BrandEditor Client OneViewer Client Two 2 workspaces selected Send invite The invite form, with Member picked. Admin and Finance answer the workspace question by themselves, so choosing either replaces that third step with a single line. ## Choosing a Workspace Role Choose the role that gives the person the access they need: * **Viewer** lets them view content and analytics. * **Creator** also lets them draft content and upload media. They cannot schedule or publish. * **Editor** also lets them schedule and publish, manage media, and reply in the inbox. * **Manager** also lets them connect channels, manage workspace members, and change workspace settings. ViewerCreatorEditorManager A client or a stakeholder who reads the calendar and the numbers. Reads everything, changes nothing. * View content and analyticsincluded * Draft contentnot included * Upload medianot included * Request a reviewnot included * Approve or request changesnot included * Publish and schedulenot included * Manage the media librarynot included * Campaigns and planningnot included * Inbox replies and moderationnot included * Add a client to a reviewnot included * Override a reviewnot included * Connect and manage channelsnot included * Manage workspace membersnot included * Workspace settings and API keysnot included * Billing and planOrganisation owners and admins, or the finance rolenot included The four workspace roles and what each one unlocks. Pick a role to see it. Every capability a lower role has is included in the roles above it, and billing sits outside them on the organisation. For a writer whose drafts need review before publishing, choose **Creator**. Give the person reviewing and scheduling those drafts **Editor** access. Client Approvals Do Not Require an Invite If your client only needs to review posts, add them to a client stage when you request a review. Maeve emails them a link, and they can comment, approve, or request changes in their browser without a Maeve account or a team seat. Invite them as a Viewer if they also need to browse the workspace. ## Checking Your Seat Limit Basic includes one seat, Standard includes five, and Premium includes unlimited seats. Seats are counted across your organization. Giving someone access to more workspaces does not use additional seats. Pending invites also count. If you reach your limit, revoke an unused invite before inviting someone else. ## Changing a Member's Access 1. Open **Settings**, then **Members**. 2. Select the person you want to update. 3. Change their organization role, workspace selection, or role within a workspace. 4. Select **Save changes**. Changes take effect immediately. Removing a workspace from their selection removes their access to it. ## Resending or Revoking an Invite Invites expire after seven days. Find the pending invite in **Members** and resend it to start a new seven-day period. Revoke it if the person no longer needs access. Revoking a pending invite frees its seat. ## Removing a Member Remove a member from **Settings**, **Members**, to end their access to every workspace in your organization. You cannot remove the owner or yourself. Their posts, drafts, comments, and media remain. Their post and task assignments, Workbench folder access, favorites, and mentions are cleared. ## Questions ### Can one person have different roles in different workspaces? Yes. Choose Member as their organization role, then select a role for each workspace they need. ### Do organization admins need to be added to each workspace? No. Admins automatically have Manager access to every workspace, including ones created later. ### Does a pending invite use a seat? Yes. It counts toward your seat limit. Acceptance converts it to a member seat; revoking it or letting it expire frees the seat. ### How do I give someone access to invoices only? Invite them with the Finance role. They can access Billing and plan and the billing portal, but cannot open workspaces. ### What happens to someone's work when I remove them? Their posts, drafts, comments, and media stay in your organization. Their assignments, Workbench folder access, favorites, and mentions are cleared. In Maeve Social * [Social Media Management Software](https://maevesocial.com/social-media-management-software)