Checklists, Comments and Attachments
Updated
Open a task to add checklist steps and files in Details, or switch to Comments to discuss the work.
Prepare workshop photos
workshop-photos.zip
Add a Checklist
- Open the task's Details tab and find Checklist.
- Enter a step in Add checklist item and click Add.
- Repeat for each step. Each item can be up to 500 characters.
- Check an item when you finish it. Uncheck it if more work is needed.
Use an item's edit or delete icon to change or remove it. Drag its handle to reorder the checklist.
The task card shows the number of completed checklist items out of the total. Checking every item does not move the task to Done; move the task when the work is finished.
Checklist progress is separate from the task count on a linked post. That count shows how many linked tasks are in Done, not how many checklist items are checked.
Add a Comment or Mention
- Open the task and select Comments.
- Write in Add a comment. Comments can be up to 4,000 characters.
- To mention a workspace member, type @ and select them from the suggestions.
- Click Comment to post it.
A mention notifies the person without assigning the task to them. Use Assignees when you want to give someone responsibility for the work.
To react to an existing comment, use its reaction control and choose an emoji.
Attach Files
- Open Details and find Attachments.
- Click Add attachment and select files from your computer.
- Wait for the uploads to finish. Images appear as thumbnails; other files appear with their filenames.
You can attach up to 20 files per task.
| File Type | Accepted Formats | Maximum Size per File |
|---|---|---|
| Images | JPEG, PNG, GIF, WebP, AVIF | 50 MB |
| Documents | PDF, Word, Excel, PowerPoint, CSV, plain text, ZIP | 100 MB |
| Video | MP4, MOV | 100 MB |
Click an image thumbnail to preview it. Use the download control beside a file to save a copy. To remove an attachment, click its delete icon and confirm. Files added and removed are recorded in Activity.
Questions
When should I use a checklist instead of separate tasks?
Use a checklist for steps within one task. Create separate tasks when the work needs separate assignees, due dates or columns.
How long can a checklist item be?
Up to 500 characters per item.
Does checklist progress show anywhere else?
The task card shows completed checklist items out of the total. A linked post shows a separate count of completed tasks, not checklist items.
Can I mention someone in a task comment?
Yes. Type @ in a comment and select a workspace member. Posting the comment notifies them without assigning the task.
How long can a comment be?
Up to 4,000 characters.
Can people react to comments?
Yes. Use the reaction control on a comment and choose an emoji.
How many files can I attach?
Up to 20 files per task. Images can be up to 50 MB each; documents and video can be up to 100 MB each.
Do task attachments go into my Media Room?
No. Attachments stay on the task. Upload a file to the Media Room or add it in the composer to use it in a post.